Mind it! On making a strategy for a plan to prepare a time management process to begin my work - 29 October 2014

[2] Mind it! a diary of vagrant journeys within the mind.

On making a strategy for a plan to prepare a time management process to begin my work

I usually think that I am unable to get all my work done in the time that it should be completed. I plan to do my work within the time that it should be done, but then I turn around, and find that the time has a-gone by, and there is nothing left. So, I take the smart road. I start planning my work. And usually I find that I have planned all my work very meticulously. Very soon, I reach the same milestone – that all the time has gone by while I was planning to do my work, and there is no time left to actually do the work that I was planning to work on...

Now, I have begun planning the time that I am going to work on how to plan perfectly. Very soon, I guess that I will be able to divide my day perfectly into exact working hours to (1) learn how to plan, (2) read very good planning strategies, (3) understand the best planning strategies and (4) start making a time-table to make good plans. This way, I will probably be preparing the best plan and a superb schedule on how to begin my work.

I am sure that you are now wondering as to why I am not just getting to my work and start finishing it, instead of planning my work. That is very silly. That is not the way of a super manager or an efficient worker. You have to have a time schedule, to-do lists, a perfect plan and a list of team members to delegate the various portions of the plan and monitor and supervise them while they begin to start the work that you were supposed to complete in the first place.

Very soon, I have begun to realise that I am never getting around to actually beginning my work. I have therefore made a good plan on visiting the best book stores and surf the e-marketing web pages to look for the most excellent authors and books on time management, planning work and knowing my best psychological barriers in planning my work. I have also prepared a good strategy to purchase such books. I go to the best book stores, look for the books and check the prices and look around if there are good sales. The best books are very costly. But, I am very intelligent. So, I write down the title of the book, or take a photograph with my cell phone, and get back to the house and surf 2-3 different e-marketing sites. At least one of them is bound to have a sale on these books. Of course, during festivals, New Year or Christmas or other times, they do have a super sale. I could wait for those times.

This usually takes about a month of careful surfing, keeping notes, checking my notebook, preparing a checklist of the books that I want to purchase, and marking out my e-calendar of the best super sale times. Finally, I am able to pick up the 4-5 really costly and most useful and most absolutely necessary got-to-have books that will help me understand my inner self, recognise my time schedules and the inherent problems that they have. One of these books is bound to help me understand the gap between my energy levels, my problems with my aerobics and thereby make it very clear that I probably need to take up yoga or meditation because I am too stressed out by thinking of my plans.

One of these excellent books instructed me that it is because of a bad sleeping pattern that had accumulated over several years that my sleep was putting off my insomnia and preventing me from picking up on strategic mistakes in my planning. Therefore, my bad planning was hijacking my strategies and time management and preventing me from doing any good work. So, I had to develop a strategy of my sleepless hours, and I had to prepare a strategy for my good sleep hours. Of course, some wise people had told me to do good reading during my sleepless hours, so I have an excellent collection of books and magazines, newspapers and web printouts to read up and catch up on whenever I cannot sleep. But, I seem to be always on the internet or watching news channels on the TV when I am awake, so I am not able to pick up my exact sleepless hours.

But the plan that seems to really work is when I am actually sleeping. The book advised me that our mind is the bestest when we are sleeping, and that since there are no distractions, and before we pass on to deep sleep, we are able to plan our next day in a most effective manner. So, I keep a diary, some pens and pencils, a couple of torches and candles and matches to be ready when the idea strikes. Of course, I can easily switch on the lights in the room and make decent notes, or not switch off the lights through the night, and be able to write down the thoughts whenever they come. But then, I would not be sleeping, would I?

I wait until I am fast asleep and I have begun to delve deeply into my dreams. And, suddenly I wake up. It’s usually because of a mosquito or a humid draft or just an unpleasant dream, or most usually, it is due to hearing my own loud snoring. I switch on the torch, pick up the diary and start writing down a list of to-do items that I should work on, immediately on waking up, or for the morrow. This list gets my mind to work on various other related actions, and I keep waking up again and again to keep writing and writing and writing. Finally I am happy that I have washed off all the points of distraction within my mind and I have written them away. Now, I can actually get to sleep well. Almost, of course!

There is also another strategy. It is popularly known as ‘minimalism’. This strategy is actually quite silly. The idea is that one should make small lists – about 3 or 5 or 10 items only in the morning or noon or evening or night, and as far as I am concerned, about 2 similar stages during the night after midnight. Start with these small lists, and try to do the first one on each list. Once you have ticked off the first item, go to an absolutely different list of entirely opposite themes. Take up a very different task and complete that one. Jump off to another thematic area, and complete another task. This helps you complete about 5-7-10 tasks in a day. This is quite silly, believe me. Who benefits by completing their work without a plan?

The entire idea is to plan your work properly with a very efficient strategy, after learning how to do it by reading it up on the best books that you should take all the time you have in selecting very carefully before you decide the best time of the day to do some good thinking about it all. Its very simple, really. Mind it!

Published at - http://intellectualpost.com/mind-it-a-diary-of-vagrant-journeys-within-the-mind-2/

Mind it! - The world seems to work against me - 20 October 2014

Mind it! a diary of vagrant journeys within the mind.

THE WORLD SEEMS TO WORK AGAINST ME.

There comes a time in our busy work schedules and demanding family lives that we begin to recognise that this world seems to determine the manner in which we should dedicate our time. We may have the best time planners, the best handheld palmtops, or the best dedicated software to manage our time, but day after day after day, we realise that more than five tasks out of ten are not completed. We make our lists, prioritise and partition our tasks and yet, we are nowhere near the end.

Every aspect of this fast changing world seems to work against us. The bestest time-saving enterprise of the world, i.e. the zero-paper e-mail facility, is supposed to be saving our times, changing our work behavior and yet, we seem to drown in it. I know of some friends who work with 6-10 email services, have 3-4 synonymous email ids, maintain a checklist of email passwords and finally, are never able to get their work completed.

It is certainly exciting to meet up with friends who were lost forever, 20-30-40 years since we were separated at school, neighborhood communities and college and professional lives. Facebook and the earlier much talked about Orkut were magical inventions. We discovered our long lost friends, got to know about who married whom, who was working where and developed internet networks anew, or established net jealousies. New colloquialisms came about, and we realised that envy about the progress of a friend from long ago, or a relative with whom we were not in touch with, is defined as “internet jealousy”. This trait leads one to lose oneself within social networking sites, stalk friends and relatives and destroy work or family hours and damage bonds that actually exist.

The latest quagmire of quicksand with spiraling whirlpools is the attraction to online shopping for books, furniture, jewellery and most welcome, even groceries. Today, I see office colleagues maintain shopping lists, comparative pricing between different online shopping sites, pocket diaries of passwords and log-in IDs, and a watch for sales, deals and offers. There was a time, once not so long ago, when 4-5 office colleagues would meet over Tea or moonlight to watch a movie in the theater nearby. That time has long gone and forever so. Colleagues do meet up nowadays, but they discuss comparative costs on online shopping and try to figure out how and when to pick up ‘good deals’.

The world is progressing and is taking us along with it. We are a daily partner in the progress. There is a lot of fun and joy and pleasure in being able to network with those 4-5 friends who never spoke to you while at school or college, and those 2-3 super intelligent college mates who looked away from you because they would never want to be caught talking to a nerd. So, we are happy chatting away with them and making sure that they understand the progress that you have made, vis-a-vis their life journey that does not seem to have got them anywhere.

Similarly, there is extreme joy in picking up that very cheap air ticket or that 75% discount in that one single book that you were delaying purchase of over the past two years. The “purchase one and get two free” offer is so obviously tempting that you wonder why did people go and spend hours walking around in a market or a mall. The easy-to-manage e-life is so good and so very perfect that it makes the history of the world and the history of human civilization look absolutely absurd and devoid of any possible initiative.

The inherent danger is never visible. The threat from this greatly facilitative world is in the impact on our time and the manner in which it destroys all work schedules and one never gets to recognize it. There is a very simple test. Make a list of ten ‘to-do’ items on a daily basis. Try to avoid repeating them over consecutive days. So, in like fifteen days, you have about 150 ‘to-do’ items to work on. How many do you actually achieve? Keep a watch and move the ones that were not completed, as ‘carry overs’ to the next day. I am guessing that in ten days, one would have more than ten ‘carry overs’ than the ten ‘to-do’ items. That is when you need to write down for yourself, that all your sophisticated attempts at time management are absolutely destroyed with the amount of time that you devote to e-surfing, e-networking and e-purchases.

So, how does one defeat this nefarious strategy of the world to continually distract you, direct your attention to matters of the world that do not really form any part of your work or family lives? You keep purchasing stuff that you do not need and you travel to different parts of the world for the only reason that the tickets were a ‘steal’, and you really did not need to go there. You purchase that great looking furniture only because they said that it was 70% off. But in doing all this, you were drowned in e-surfing for 3-4 hours of your 8-hour work day. It takes about a complete hour to de-addict and get back to regular work in a speedy tempo. That means that 50% of a work day is skipped and wished away in complete disdain.

I was recently invited by a family to join them for dinner. The entire family were known to me across three generations and I looked forward to meeting up with them and enjoying a good meal. The lady of the house was a good cook and I knew that she would have worked very spiritedly to plan and place at least a 3-4 course meal on the dinner table. I also looked forward to meeting my friend’s parents as I had known them through my childhood and their conservative and very orthodox approach to life and prevented me and my friend from indulging in any dangerous or unwanted adventures or lean to any bad addictions. My friend’s school and college going daughters would most certainly want to chat away with me, for I was the cool uncle that was so unlike their boring father.

I was in for a major major disappointment. The lady had ordered in for food from a nearby restaurant and she was proud to let me know that it was possible with a new ‘app’ in her new upgraded cellphone. All you had to do was go – ‘click, click, click, click’ – and “my husband ends up paying for the entire dinner, you know!” – She said, in an endless monologue about her cellphone and how she got in an online sale for Mothers Day. Her in-laws, my childhood harangues, were busy with their palmtops, checking up on jokes being circulated on their group ‘app’. To top it up, the old man scolded me for not having a ‘modern cellphone with good apps and Android and all that’, for how else could he share those good jokes with me? And as I guessed, the old man was actually forwarding the jokes from his group to his son, daughter-in-law and granddaughters, who were sitting in the same room, without reading it out loudly to them.

I thought back to my childhood when my grandfather is reported to have tied me up to his great big wooden chair to prevent me from any escape because he wanted to read and recite the entire Ramayana to me, in great detail. And for years later, my parents would retell the stories of how I would jump around like Hanuman in order to escape from being tied up. I shudder in horror of what would have happened if it was done similarly in today’s e-connected world. The photograph would have been forwarded to everyone in Facebook, and there would have been innumerable analyses of how my grandfather was probably torturing a small kid.

Managing time in today’s world requires disciplined strategies to escape getting distracted and to avoid getting drowned in matters that takes us away from work hours or family hours. It may certainly sound very churlish to advice against doing what the entire world seems to be doing, and to avoid staying connected when the rest of the world is doing so. Take some time out and contemplate. How can one evolve and develop better time management measures within such distractive attractions? Establish a plan, determine goals in every major task and break it up into smaller tasks. Create an incentive plan to reward yourself for completing 3-5 tasks every day.

Ask questions about your working methods and about the output that is achieved. Are you satisfied? Was there a goal to the manner in which work schedule was planned for the day? Or, are you one of those persons who is content to watch the dawn and dusk and not worry about the day in between? Mind it!

Earlier published at - http://intellectualpost.com/mind-it-a-diary-of-vagrant-journeys-within-the-mind/